KUNAIMI HOTEL APARTMENT PLC

BANK PAYMENT VOUCHER

№

Date

Pay to (Vendor name) Vendor ID in Peachtree (optional) Description / purpose of payment Amount in words

Birr (amount of cheque)

Cash account (Bank)

VAT% Withholding tax%

Cheque / RTGS No.Prepared by Checked byApproved by Received by

For Account Purpose Only

Account No.	Debit	Credit	Memo

Daily payment download (PAYMENTS.CSV)

Each day's vouchers can be downloaded once, starting 8:00 AM the next day (e.g. 14 Oct payments → from 15 Oct 8:00 AM). Based on this computer's clock.

Payment date	Vouchers	BPV No(s)	Total (Birr)	Status

Downloaded list report

Downloaded on	Payment date	File	Vouchers	BPV No(s)	Total (Birr)	Re-downloads

Saved vouchers

select all shown

Date fromDate toBPV No(s), e.g. 1747-1760, 1765

	BPV No	Date	Pay to	Amount	Cheque / RTGS

Company

Company name (printed on voucher)Company name in AmharicAddress / phone line Default "Prepared by"Default "Checked by"Default "Approved by"

BPV number management

Enter the number range of each pre-printed voucher book. New vouchers get the next unused number automatically, and duplicates or numbers outside your books are rejected.

From	To	Status

Void / spoiled numbers to skip (e.g. 1750, 1755-1756)

Bank accounts

Link each Peachtree cash account to its bank name and account number. The default one is pre-selected on new vouchers.

Cash account (from COA)	Bank name	Bank account no.	Default

Tax accounts (withholding & VAT)

When a voucher has VAT or withholding ticked, these accounts are added to "For Account Purpose Only" automatically.

VAT account (input VAT, debit)Default VAT rate % Withholding tax account (credit)Default withholding rate %

Chart of accounts

Load your Peachtree CHART.CSV (inactive accounts are skipped)

Restore backup

Payment requests

Create a request, send it to the approver on WhatsApp or Telegram, record their reply here, then turn the approved request into a BPV. With the server access key filled in below, the request goes straight to the Telegram group and the approver’s Approve / Hold / Reject (with comment) comes back here automatically. Without it, send manually and record the decision yourself.

Approver nameApprover WhatsApp number (country code, e.g. 2519XXXXXXXX) Approver Telegram username (optional, without @) WhatsApp group invite link (optional, e.g. https://chat.whatsapp.com/…) Server access key — fill this in on pay.finova.et to approve through the Telegram group (Approve / Hold / Reject + comments)

All requests

No	Date	Pay to	For	Amount	Status	BPV

Fund management

Record fund expenses here. When the fund needs replenishing, press Request replenishment, then Prepare BPV to open the Bank Payment Voucher already filled in.

Custodian / Pay to (name on the BPV)Vendor ID in Peachtree (optional) Use VAT & withholding columns for this fund (tax amounts and their account numbers)

Replenishment history

Request No	Expense dates	Amount	BPV No	Status